Position Overview

If you are looking to be challenged and advance in your accounting career, this may be the position for you! Supplement Xpress is seeking an Accounts Payable Specialist. Your key responsibilities will be centered around managing and recording expenses, processing vendor payments, and ensuring proper financial documentation. This role ensures that payments to vendors and operational costs are handled accurately and efficiently.

Key Responsibilities

• Processing and recording financial transactions, including invoices, payments, and expenses, in a timely manner
• Communicating with vendors for payments and returns
• Ensuring vendor credits are applied to avoid financial losses
• Maintaining detailed records of all expenses and bills and classifying them to their correct categories
• Verifying and matching product received vs payments made
• Managing and maintaining a detailed filing system
• Managing Online fraudulent sale disputes
• Sales Tax Identification/Processing
• Processing child support each payroll period
• Reconciling bank statements and credit card transactions ensuring accuracy and resolving discrepancies
• Preparing, organizing and delivering monthly reports to other staff accountants

Additional Responsibilities

• Memos and documentation
• Follow ups via email, phone, and correspondence 
• Making deposits 
• Working as a team with the rest of the accounting/admin staff

Requirements

• Previous experience in accounts payable or accounting
• Skilled in QuickBooks or similar accounting software
• Advanced knowledge of spreadsheets (e.g., Microsoft Excel, Google Sheets)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Minimum of three to five years of accounts payable experience required
• Ability to work and manage multiple bank and credit card accounts
• Full understanding of accounting practices and workflow

Competencies

• Effective communication skills
• Proactive attitude and ability to work well in a team
• High level of integrity and professionalism
• Ability to maintain confidentiality and handle sensitive financial information

You will be a great fit to the SX team if you have the ability to multitask, and are a natural problem solver, and can think outside the box.

This role demands accuracy, organizational skills, and a solid understanding of accounting procedures to ensure smooth vendor and expense management.